Rizal Technological University (RTU) Accounting Office successfully concluded its two-day reorientation for bonded officials on October 27-28, 2025, with sessions held at both the Pasig Branch and the Mandaluyong Main Campus. This critical training underscores the University’s commitment to good governance, accountability, and financial transparency in the management of institutional funds. The event commenced with professional remarks from AO. Rowell C. Marasigan, Head of the Accounting Office.
The comprehensive program was led by a team of expert Accounting Officers who focused on simplifying complex financial protocols. AO Mark Anthony Gallego opened the discussion by clarifying the overarching Responsibilities of an Accountable Officer and detailing the Fundamental Principles of Disbursements, ensuring that officials understand the legal and ethical framework guiding every financial action.
The program then transitioned into the practical mechanics of managing cash flow. AO John Michael Guan provided instruction on the technical Guidelines for Cash Advances, while AO Dexie Bev L. Edquilla covered the practical Guidelines for Petty Cash. These segments detailed the entire fund control cycle—including Granting, Reimbursing, Replenishment, and Liquidation—equipping officials to manage funds efficiently from release to closure. A crucial objective was to define clear procedures to avoid paying out of pocket, ensuring officials are adequately protected and quickly reimbursed.
Maintaining a transparent and compliant financial environment requires meticulous attention to documentation and deadlines. Officials received strict guidance on two critical mandates. First, they must utilize itemized invoices, rather than just Official Receipts (ORs), as the primary evidence for all liquidations. This provides the verifiable, detailed proof necessary to meet accounting and tax compliance standards and achieve an audit-ready status. Second, a firm, non-negotiable deadline was established for the timely reimbursement and liquidation of all cash advances by the end of the Accounting Year. Adhering to this directive is essential for preventing significant audit findings and guaranteeing the accuracy and integrity of the University’s year-end financial statements.
By equipping its bonded officials with this updated procedural knowledge, RTU is strategically safeguarding its financial resources, reinforcing fiscal discipline, and ensuring the pursuit of Excellence in every administrative function.
